FAQ - Frequently Asked Questions

Here you can find questions and answers regarding the Wind & Solar Integration Workshop for the following topics:

If you still have any open question(s), please contact us: info [at] windintegrationworkshop.org .

General

Where will the Symposium in 2022 take place?
The Hague Conference Centre. Find out more about the venue.

Do I have to pay for my own hotel and travel expenses?
Yes. Every participant (including speakers etc.) has to pay for her/his own expenses.

How many participants will be expected at the workshops/symposium?
About 120 for the E-Mobility  and the Hydrogen Integration Symposium, and 250 for the Wind Integration Workshop.

Will food and drinks be provided during the Symposium?
Yes. Coffee breaks and lunch are included in the general participation fee as well as mineral water on the conference tables.

Will social events be organized?
Yes. We plan several networking events (e.g. poster receptions) throughout the whole Grid Integration Week. All these events have no additional cost and are included in the general participation fee.

Will a dinner be organized?
Yes. The Wind & Solar Workshop Dinner will take place on Thursday, 13 October 2022. Please note that you have to register separately for the dinner as it is not included in the general participation fee.

Is there a limited number for participating at the dinner?
Yes, as the number of seats for the dinner is limited, tickets are available on a first come, first served basis.

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Registration & Fees

How do I register?
You can register for the symposium/workshop online. Just create an account in the online registration system and choose the respective events you would like to register for. Two main options are available:
1. Registration for on-site participation in the Hague
2. Registration for virtual participation.

Find information on fees and the link to the online registration platform here.

Can I also register directly at the venue in The Hague?
Yes, but please note that the price will be higher when registering at the venue.

Are there special prices for students?
Yes, discounted student rates are granted to students 26 and younger only (not for Ph.D.-students or post-docs). Proof has to be provided to registration@integrationworkshops.org before starting the online registration procedure. If approved, they will receive a student discount code for online registration at student ticket prices.

Do speakers or poster presenters have to pay for the Symposium/Workshop?
Yes. Speakers and poster presenters will pay a reduced participation fee as long as they register until 8 September 2022. After that date, the fee for „Speaker/Poster Late Registration“ applies. Please note that only one author per paper can register as speaker/poster presenter.

What payments are accepted?
We strongly prefer payment by bank transfer or SEPA direct debit. However, we also accept credit cards for online registrations. For on-site registrations, we accept credit cards and cash.

I am a student and accepted as speaker/poster presenter. Do I need to register as speaker/poster presenter or can I also opt for the students‘ fee?
You may choose the lower fee applicable in the respective time scheme.

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Call for Papers/Submission of Abstracts

I am interested in submitting an abstract for the Call for Papers. How do I proceed?
The deadline for the submission of an abstract has ended on 31 May 2022.
You would like to submit a late abstract?
Get details here.

Which is the required format of the abstract?
Free style, plain text, max. 3,000 characters. The abstract should be a short outline of the intended paper to give the abstract reviewers an idea of what to expect. It must not contain pictures, graphics or company names. To make abstract submission easier, we have compiled a checklist for the abstract format.

What will be the next step after having uploaded my abstract and brief summary?
You will get an email notification for your successful upload.

I have not received the confirmation mail. What might be the reason?
Sometimes it can take a while before emails are sent. If you have not received an email within an hour, please check:

How do I know if my abstract has been accepted?
After the Call for Papers‘ deadline the reviewers of the International Advisory Committee will carefully read all submitted abstracts and will then send you an acceptance or rejection. (sent 5 July 2022)

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Submission of Full Papers and Presentation slide decks

Do you provide templates for the full papers?
Yes, templates are provided on our Online Submission Platform as .docx and LaTeX-templates. You find them on the welcome page after having logged in or on this website: Authors » Paper and Presentation Submission

What is the paper format of the full paper?
The format of the full paper is A4.

My abstract has been accepted for ORAL presentation. How do I proceed?
Congratulations! You have now time to upload your full paper together with the copyright form to our Online Submission Platform until 8 September 2022.

You will also have to prepare a powerpoint presentation slide deck that has to be uploaded by 5 October 2022 to the Online Submission Platform. If you cannot keep the presentation deadline, please bring the file on a USB flash drive directly to the Symposium and hand it over to a staff member before the start of your session.

Do you provide templates for presentations?
No, you can use your own company layout for the powerpoint slides. For your presentation please use an aspect ratio of 16:9.

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Photos & Videos

Is it allowed to take photos during the workshop and the sessions?
During the sessions it is prohibited to take photos but you are allowed to do so outside the session rooms.

Is it allowed to record or videotape during the presentations?
No. It is strictly prohibited to totally or partly record any presentation held during the workshop.

Will photos or videos be taken by the organizer?
Yes. During the whole workshop our staff will take videos and photos. A professional photographer will also be at our event providing high quality shots that will later on be published on our websites. For a small selection videos of previous workshops visit our Youtube Channel or subscribe to our event newsletter here and get the recordings of the 2021 Wind & Solar Keynote and Closing Sessions as bonus tracks.

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Availability of Abstracts, Papers & Presentations

Will the abstracts be available for the participants?
We will try to publish all available abstracts on our websites before the start of the workshop/symposium.

Will the papers be available for the participants?
Yes. The papers are made available for download from our corporate cloud as protected PDF-files. If you are interested in proceedings of previous years, you can order them here for E-Mobility, Solar and Wind.

Can I choose between printed proceedings and the download of digital proceedings?
No. The proceedings are exclusively available as PDF-files.

How do I receive the proceedings for download?
The download link will be sent out per email to all participants in the morning of the workshop day.

Will the presentations be available after the workshop?
Yes. Some presentations can be found in the download section of the workshop website, most of them will be made available for download as PDF-files from the company’s corporate cloud as long as the respective authors agree. This applies to workshop participants only.

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Networking

What opportunities do you offer for networking?
Coffee and lunch breaks, as well as our dinner event are perfect to meet other participants. We also organize several poster receptions, which provide an open atmosphere for getting in touch with other professionals.

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Session Chair

I would like to chair one of the sessions in my field of experiences. How can I apply?
Please send an email directly to Energynautics’ staff member Uta Betancourt (u.betancourt[at]energynautics.com), telling her title and number of the session you are interested in. The deadline is 8 October 2021. Please note that you have to be registered when sending your request.

I am session chair during the workshop/symposium. Are there any guidelines that help me preparing for this task?
Yes. Guidelines are sent to you by email.

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LinkedIn, Xing & Twitter

Is there a LinkedIn Group representing the workshops/symposium?
Yes. Please register for the group here.

Are the workshops/the symposium available as a Xing Group?
No. But we regularly submit posts in different other groups with regards to renewable energy.

Do you twitter?
Yes. To follow us on Twitter click here.

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